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Configuration of automatic reminders

Automatic reminders are configured here, they are sorted by family of recipients:

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Author and referee reminders

Author and referee reminders work similarly. Every morning after coffee, Nestor will check all articles submitted in the journal:

  • for each article, Nestor evaluates if an action is expected from the author or referees
  • if so --> Nestor checks the author/referee due date
  • it compares today's date with with the delay configured in the reminder
  • if the delay is met, Nestor triggers an automatic e-mail

Example 1 - Reminder for a revision

  • In my journal, one article is in revision: the author has a due date to revise (May 17)
  • The reminder configuration indicates: remind delayed author 3 days before due date
  • Nestor will send an e-mail to this author on May 14 (8am), reminding him to submit his revision

Example 2 - Reminder for a referee report

  • In my journal, one article is in peer review: the referee has a due date to send his report (June 12)
  • The reminder configuration indicates: remind delayed referees 1 day after due date
  • Nestor will send an e-mail to this referee on June 13 (8am), reminding him to upload his report


Editor reminders

Editor reminders work differently: editors usually work on several manuscripts at the same time, so it is not possible to send them one e-mail for each manuscript. Instead, Nestor will regularly send a summary of the editor to-do list, in this format:

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Note that editor reminders are configured by profile: this way you can remind different profiles using different frequencies. Typically EIC do not need to be reminded as often as Associate Editors. In the screenshot below, we can observe that:

  • This reminder will send an e-mail only to Editors-in-Chief
  • On May 18
  • And then, every 7 days (May 25, June 1 etc.)

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NB the template letter selection will propose all templates linked to the event EDITOR AUTOMATIC REMINDER. Make sure these templates include the variable {{ editorReminderList }}

If an editor complains about receiving too many automatic reminders, note that he/she can disable the reminders in his own account (check "configure e-mail alerts" in the editor guide).

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