Skip to main content

Configuration of automatic reminders

Automatic reminders are configured here, they are sorted by family of recipients:

image.png

 

 

Author and referee reminders

 

Author and referee reminders work the same way.similarly. Every morning,morning after coffee break,coffee, Nestor will takecheck all articles submitted in the journal:

  • for each article, Nestor evaluates if an action is expected from the author or the referee.
  • if so --> Nestor checks the the author or author/referee due date
  • it compares the duetoday's date with with the delay configured in the reminder
  • if the delay is exceeded,met, Nestor triggers an automatic e-mail to the author or the referee.

Example 1 - Reminder for revisionsa revision

  • In my journal, only one article is in revision: the author has a due date to revise (17 May)
  • The reminder configuration indicates: remind delayed author 3 days before due date
  • SoNestor will send a mail to this author will receive a reminder on 14 May (around8am), 8PM)reminding him to submit his revision

Example 2 - Reminder for a referee report

  • In my journal, only one article is in peer review: the referee has a due date to send his report (12 June)
  • The reminder configuration indicates: remind delayed referees 1 day after due date
  • SoNestor will send a mail to this referee will receive a reminder on 13 June (around8am), 8PM)reminding him to upload his report


Editor reminders

Editor reminders work differently: editors usually work on several manuscripts at the same time, so it is not possible to send them one e-mail for each manuscript. Instead, Nestor will regularly send a summary of the editor to-do list, in this format:

 image.png

Note that editor reminders are configured by profile: this way you can remind different profiles using different frequencies. Typically EIC do not need to be reminded as often as associate editors. In the screenshot below, we can observe that:

  • This reminder will send a mail only to editors-in-Chief
  • On 18 May
  • And then, every 7 days (25 May, 1 June etc)

image.png

NB the template letter selection will propose all templates linked to the event EDITOR AUTOMATIC REMINDER. Make sure these templates include the variable {{ editorReminderList }}

If an editor complains about receiving too many automatic reminders, note that he/she can disable the reminders in his own account (check "configure mail alerts" in the editor guide).

Back to top