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7.30 - Coauthors Cc, LaTeX addresses extraction, lax ORCID account linking

4 March 2026

E-mail: more copies to coauthors

The new version of Nestor allows you to put coauthors in cc of some messages sent to the corresponding author. This way, coauthors are better informed about the evaluation process. For this to work, you will need to activate the option in the template configuration:

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By default the option is disabled, you need to activate it on any template you deem necessary.

Once this option activated, a check box will automatically appear when editing the message:

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Technical notes:
  • This option is available only on the following events:

    • message from editor to author

    • request for revision

    • article acceptance

    • article rejection

    • withdrawing article

    • send to production
  • When copying a coauthor, Nestor does not use the "cc" header, as this would cause technical issues on recipient servers (due to long authors list). Instead, Nestor uses the header "to".
  • To mitigate the above, the following texts are injected in mails sent:
    • to the corresponding author: A copy of this message has been sent to co-authors
    • to coauthors: As co-author, please find below a copy of the message sent to the corresponding author

LaTeX addresses extraction

When extracting information from the LaTeX source files, Nestor will now fetch co-authors' mail addresses. To make this work, the author must specify one address for each coauthor with the following commands: \corrauth or \email, e.g:

\author{Albert Einstein \inst{1} \corrauth{albert@edpsciences.org}\and
        Lev Landau \inst{2} \email{lev@edpsciences.org}\and
        Paul Dirac \inst{3} \email{paul@edp.org}}

Resulting in:

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This prevents the corresponding author to manually search/add each co-authors, which saves a lot of time for long authors list.

Lax ORCID linking

Originally, we limited the mapping of ONE orcid to ONE unique Nestor account. This security was designed to prevent duplicate users and maintain a coherent database. However, this proved impractical on a daily basis, and we drop this today.

To mitigate the effect:

  • ORCID login will not be available, if Nestor detects the same ORCID on several accounts. In this case, the author will be invited to contact the Editorial Office.
  • For editorial offices, user search now offer an 'ORCID' field, to easily retrieve duplicates
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