# 4.40 - Automatic Similarity Check, automatic referee notifications, mandatory expertise fields 22 June 2023 --- ### Similarity Check: makeover and automation - On article files, Similarity Check (SC) buttons and results are now much more visible and understandable: [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/mpjD3qNUpxLF7oGM-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/mpjD3qNUpxLF7oGM-image.png) - At last, SC can be triggered automatically as soon as the author submits the paper! If the feature interests you, make sure to activate it in your [file type](https://doc.nestor-edp.org/books/editorial-office-guide/page/configuration-of-file-types "Configuration of file types") configuration. File types relevant for SC are usually manuscript files, which have the "Main file" code. [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/sa5V8Nyx95ISuaOk-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/sa5V8Nyx95ISuaOk-image.png) Please note that automatic SC is triggered only on first versions! Manual SC remains available at any time (provided you have the relevant rights). --- ### Automatic notifications to referees with a report A new type of recipient appears in the e-mail configuration: referees with a report: [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/WRsGvIgbXWxbxvkA-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/WRsGvIgbXWxbxvkA-image.png) This can be used to automatically thank referees, typically when a final decision is reached on the article. This new type of recipient will be available for the following events: \- acceptance \- rejection \- withdraw \- send to production --- ### Mandatory Expertise fields During user registration, authors may now be required to fill in their expertise fields. To do so, two conditions are necessary: \- some expertise fields must be configured for the journal \- this option must be activated in the [author profile](https://doc.nestor-edp.org/books/editorial-office-guide/page/the-author-and-the-referee-profile "The author and the referee profile") [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/At1eNQQ60zlM4488-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/At1eNQQ60zlM4488-image.png) --- ### Redesigning action buttons - The unlock action "Cancel pending referees" has been moved from the referee module to the decision module, where it is more intuitive. [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/JGicJXI33bZNW6Wk-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/JGicJXI33bZNW6Wk-image.png) - Shortcut actions in e-mail popups.
[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/VAcy1742IZ8eYytU-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/VAcy1742IZ8eYytU-image.png) These two shortcut actions have proved too effective: some editors sent e-mails unbeknownst to them, or on the contrary did not send the intended e-mail.
Consequently, these actions are now conditioned by a new profile right. As a rule of thumb, we advise to disable this right for scientific editors, and reserve it to "editorial office" profiles: [![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/scaled-1680-/ZWwM4YuHJIcTYBNP-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-06/ZWwM4YuHJIcTYBNP-image.png)