# Submission

---

Before configuring the submission workflow, please ensure the following are defined properly in your journal:

- [File types](https://doc.nestor-edp.org/books/editorial-office-guide/page/file-types)! Many options are available here, such as auto-renaming, extension constraints, visibility etc
- [Article categorizations (metadata)](https://doc.nestor-edp.org/books/editorial-office-guide/chapter/categorization-of-articles)

---

### Article type configuration

Once the above are defined, the submission workflow is easily configured at the [article type level](https://doc.nestor-edp.org/books/editorial-office-guide/page/article-types), where specific file types and metadata may be requested at submission or revision.

Two practical examples:

- A cover letter may be mandatory on a regular article, but not on a preface article.
- A first submission will never require a reply to the referee, while a revised version will often needs one.

For each article type, you may configure:

- Required files

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/yTyFWyY5QDvXndZv-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/yTyFWyY5QDvXndZv-image.png)

- Required metadata

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/86bjQW8fXGdUjqEh-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/86bjQW8fXGdUjqEh-image.png)

- Co-authors registration workflow

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/RcZd1Au9PBnaWrq3-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/RcZd1Au9PBnaWrq3-image.png)

<div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--4" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment">  
</div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--5" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--6" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--7" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--8" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--9" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--10" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div><div data-alt="" data-collection="contentId-408027179" data-context-id="408027179" data-file-mime-type="image/png" data-file-name="Screenshot_2020-04-22 EDP NESTOR Editor Dashboard(1).png" data-file-size="299739" data-height="822" data-id="171e7ff3-073e-4262-ab5e-8ce52d915cfc" data-node-type="media" data-type="file" data-width="1346" id="bkmrk--11" style="display: inline-block; border-radius: 3px; background: #EBECF0; box-shadow: 0 1px 1px rgba(9, 30, 66, 0.2), 0 0 1px 0 rgba(9, 30, 66, 0.24);" title="Attachment"></div>---

### Configuration of the submission questionnaire

First, configure your questions to the author here:

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/p2dQisyWSaTFHjrQ-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/p2dQisyWSaTFHjrQ-image.png)

Then, set up the questionnaire in each relevant article type:

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/UhgB0jBaQOM0SySb-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/UhgB0jBaQOM0SySb-image.png)

###   


---

### Configuration of submission instructions 

During the submission process, the author may be guided during each step of the submission. For this purpose, you may configure specific instructions here:

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/SSIBjdlLgmAlUIy8-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/SSIBjdlLgmAlUIy8-image.png)

These instructions will be displayed to the author in the submission tunnel:

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/1AsiPSPCrBhOT7Jh-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/1AsiPSPCrBhOT7Jh-image.png)

---

### Configuration of submission e-mails

E-mails triggered by the article submission are configurable in the [mail configuration](https://doc.nestor-edp.org/books/editorial-office-guide/chapter/configuration-of-e-mail-templates-and-reminders).

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/scaled-1680-/fEyaX2hY2JQzryqk-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2026-08/fEyaX2hY2JQzryqk-image.png)

Submission e-mails can be triggered to these recipients:

- the corresponding author, typically an acknowledgement of receipt
- the co-authors
- [the current editor](https://doc.nestor-edp.org/books/editor-guide/page/current-editor-and-to-do-list)
- other editors according to their profile, typically all people of the Editorial Office

The events triggering submission mails are:

- Submission of the article (for the first version)
- Article revision (any other version)