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Submission

Before configuring the submission workflow, please ensure the following are defined properly in your journal:

Article type configuration

Once the above are defined, the submission workflow is easily configured at the article type level, where specific file types and metadata may be requested at submission or revision, for each article type.

Two practical examples:

  • Depending on the article type, you may want to require specific files. For example, a cover letter from the authors may not be requested for a preface article.

  • In a given article type, depending on the first submission or a revised submission, you may want to require specific files. For example, a first submission will never require a reply to the referee, while a revised version will often needs one.

For each article type, you may define:

  • Required file types

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  • Required metadata

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  • Co-authors registration

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Configuration of the submission questionnaire

First, configure your questions to the author here:

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Then, set up the questionnaire in each relevant article type:

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Configuration of submission instructions 

During the submission process, the author may be guided during each step of the submission. For this purpose, you may configure specific instructions here:

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These instructions will be displayed to the author in the submission tunnel:

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Configuration of submission e-mails

E-mails triggered by the article submission are configurable in the mail configuration.

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Submission e-mails can be triggered to these recipients:

  • the corresponding author, typically an acknowledgement of receipt
  • the co-authors
  • the current editor
  • other editors according to their profile, typically all people of the Editorial Office

The events triggering submission mails are:

  • Submission of the article (for the first version)
  • Article revision (any other version)
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