Configuration of articles

This chapter describes how to configure articles in the journal: submission elements, workflows etc.

Configuration of article submission

The submission workflow is the most technical configuration! At the minimum, we recommend to follow the following steps, hang in there:

File type configuration

Article type configuration

Submission instructions configuration

The file type configuration

The first step is the file type configuration, where file types are listed, and may be created, updated, or deleted:

Clicking on “Edit file type” will get you to the file type configuration, where the following fields may be edited:

Name

Visibility by users (editors and referees)

Whether this file type will be sent to production systems when the article is accepted

The article type configuration

The second step is the article type configuration, where specific file types may be requested to the author at submission or revision, for a specific article type.

Depending on the article type, you may want to require specific files. For example, a cover letter from the authors may not be requested for a preface article.

In a given article type, depending on the first submission or a revised submission, you may want to require specific files. For example, a first submission will never require a reply to the referee, while a revised version will often need a reply to the referee.

Thus, for any given article type, this behavior is defined here:

The submission instructions configuration

During the submission process, the author may be guided during each step of the submission.

For this purpose, you may configure specific instructions here:

Configuration of article types

Article types may be configured in the journal configuration, where article types are listed, and may be created, updated, or deleted:

Clicking on “Configure article type” will get you to the article type configuration, where the following options must be edited for any given article type:

Information required to the authors at submission (file types, information fields, questionnaire)

Due dates for authors and editors: this serve as a basis to compute the status due date and reminders

The technical check, if any. When activated, articles with this article type will benefit from a special workflow

The peer review: referee due dates, number of reports expected before taking take a decision

Configuration of file types

File types may be configured in the journal configuration, where file types are listed, and may be created, updated, or deleted:

Clicking on “Edit file type” will get you to the file type configuration, where the following options must be edited for any given file type:

General setting (labels and activation)

Workflow settings, related to submission and Similarity Check

Automatic renaming and extension checks:

Visibility settings

Configuration of decisions: the recommendation system

Depending on your workflow needs, your journal can use very specific labels for decisions. Some decisions will be related to scientific corrections, others may be related to copyediting or language corrections. In Nestor those labels are called "recommendations". Here are a few common examples:

Acceptance group

Revision group

Rejection group

Provisory acceptance

Acceptance

Minor revision

Major revision

English revision

Proofreading revision

etc.

Direct rejection

Rejection after refereeing

Rejection for plagiarism

Rejection for serial publication

etc.

Those labels are freely configurable here:

From this page, you will be able to set up:

the decision label

who has access to the recommendation (editors/referees). See also the dedicated page regarding decisions and proposals.

which e-mail templates are linked to this recommendation

Configuration of questionnaires



Writing in progress... 

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