# Managing invited referees

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### <span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-no-proof: yes;">Actions on referees</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-no-proof: yes;">Once a referee has been invited to review an article, it is listed in the referee module for this version.</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-no-proof: yes;">The module keeps track of the status of each referee and proposes relevant actions to manage them:  
</span>

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/xlCSfNqoFbapn27q-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/xlCSfNqoFbapn27q-image.png)

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-no-proof: yes;">Here is the detail of each action:</span>

<table border="1" class="align-center" id="bkmrk-remind-the-referee-m" style="border-collapse: collapse; width: 100%; height: 316.7px; border-width: 1px;"><colgroup><col style="width: 7.04574%;"></col><col style="width: 92.9543%;"></col></colgroup><tbody><tr style="height: 92.5px;"><td style="height: 92.5px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/RzOoCtyDFWtL7L2i-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/RzOoCtyDFWtL7L2i-image.png)

</td><td class="align-left" style="height: 92.5px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Remind the referee manually, the letter template content will adapt depending on the referee status.</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Note that [automatic reminders](https://doc.nestor-edp.org/books/editorial-office-guide/page/configuration-of-automatic-reminders "Configuration of automatic reminders") may be active in your journal, please check with your Editorial Office.  
</span>

</td></tr><tr style="height: 46.7px;"><td style="height: 46.7px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/TLOPdTHIYNYwhYhy-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/TLOPdTHIYNYwhYhy-image.png)

</td><td class="align-left" style="height: 46.7px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Cancel invitation if you no longer need this referee</span>

</td></tr><tr style="height: 70.1px;"><td style="height: 70.1px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/ZZ3LxjFnvgNg4Egk-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/ZZ3LxjFnvgNg4Egk-image.png)

</td><td class="align-left" style="height: 70.1px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;"><span style="mso-spacerun: yes;"> </span></span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Acknowledge cancellation of the referee (if received outside of the system).</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Use with caution: as much as possible, referees should interact directly with the system.</span>

</td></tr><tr style="height: 60.7px;"><td style="height: 60.7px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/QRV84T35qfdndLQd-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/QRV84T35qfdndLQd-image.png)

</td><td class="align-left" style="height: 60.7px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;"><span style="mso-spacerun: yes;"> </span></span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Acknowledge promised report from the referee (if received outside of the system).</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Use with caution: as much as possible, referees should interact directly with the system.</span>

</td></tr><tr><td style="height: 46.7px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/1JNEDssGpmcM1S4a-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/1JNEDssGpmcM1S4a-image.png)

</td><td class="align-left" style="height: 46.7px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Register a report manually (if received outside of the system).</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Use with caution: as much as possible, referees should interact directly with the system.</span>

</td></tr><tr style="height: 46.7px;"><td style="height: 46.7px; border-width: 1px;">[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/rvUaKdLY1B8VeP2b-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/rvUaKdLY1B8VeP2b-image.png)

</td><td class="align-left" style="height: 46.7px; border-width: 1px;"><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;"><span style="mso-spacerun: yes;"> </span>Reinvite a canceled referee  
</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">  
</span>

</td></tr></tbody></table>

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### Number of expected reports and impact on article status  


<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">For each article type, a number of expected reports can be set:</span>

[![image.png](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/c3YoWwSywx5JIk0h-image.png)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/c3YoWwSywx5JIk0h-image.png)

This number determines the article status according to referees' answers:

- As long as **the expected number of promised reports** is not reached, <span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">the article will stay ‘**In search of referee**’ status.</span>
- When **the expected number of promised reports** is reached, <span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">the status will switch to ‘**Peer-review in progress**’.  
    </span>
- Finally, o<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">nce all expected reports are received, the status will switch to ‘**Waiting editorial decision**’.</span>

The number of expected reports depends on the article type, but can be adjusted if necessary for each article. Adjusting the number of expected reports will automatically impact the article status as described above:

[![Capture.PNG](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/CaQBdd6TrzXGp44P-capture.PNG)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/CaQBdd6TrzXGp44P-capture.PNG)

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### Reminders to referees  


<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">   
</span>

<span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">Reminders to referees may be either manual, or [configured to be sent automatically](https://doc.nestor-edp.org/books/editorial-office-guide/page/configuration-of-automatic-reminders). </span><span lang="EN-US" style="mso-bidi-font-family: Calibri; mso-ansi-language: EN-US; mso-no-proof: yes;">For each referee, Nestor keeps track of the last reminder date, and the number of reminders already sent.   
</span>

[![Capture2.PNG](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/scaled-1680-/bhNs6BaHd9x2IC4K-capture2.PNG)](https://doc.nestor-edp.org/uploads/images/gallery/2023-02/bhNs6BaHd9x2IC4K-capture2.PNG)